Legal

Privacy policy

Last updated: 2026-05-26

1. What we collect

• Account: email, name (optional), phone (optional), org name, role.
• Compliance: station info, tank info, daily readings, permits, license records, walkthrough checklists, photos you upload.
• Billing: we never see your card number; Stripe handles that. We store a Stripe customer ID + billing status.
• Telemetry: page-load timing and crash reports via Sentry. Behavioral events via PostHog (anonymized after 90 days).

2. How we use it

• To operate the service (show you your records, send you reminders, generate PDFs).
• To send compliance deadline emails (you can opt out — but you'll miss deadlines).
• To audit our own platform (every write to your records is audit-logged).
• To diagnose bugs (Sentry/PostHog data is purged after 90 days).

3. Who we share with

• Your Operator (regional partner): has read access to your records to provide local support.
• State / federal regulators on inspection: only via share links you generate yourself; we don't proactively share.
• Subprocessors: Supabase (hosting + Postgres), Stripe (billing), Resend (email), Twenty (CRM — used by Operators), ERPNext (billing ops). All are bound by data-processing agreements.
• We do not: sell your data, share it with marketing partners, or use it to train AI models.

4. Where it lives

AWS US-West-2 via Supabase. Daily encrypted backups. Compliance records are retained 5 years per regulatory requirement (see Terms §4); personal data is deletable per §6 below.

5. Your rights

• Access: sign in and you see everything we have on you.
• Export: any time, via in-app "Export my data" (full ZIP).
• Delete personal data: any time, via in-app "Delete account" (60-day grace; regulatory records anonymized per Terms §4).
• Correct: all profile + station info is editable in-app.
• California / GDPR residents: same rights as above; contact us if you need a structured CCPA / GDPR DSAR.

6. Children

The service is not intended for users under 18. We don't knowingly collect data from minors.

7. Changes

Material changes will be announced via in-app banner and email 30+ days before taking effect.

Questions? [email protected]